Request for Quote for Bulk Purchase LED Lighting

Please see revised RFQ as well as answers to RFQ questions attached at the bottom of the page.

*UPDATE: 11/15/18*

No more questions will be accepted as the deadline for submitting questions has passed. 

The following is being posted for additional clarification:

I. Potential bidders and/or list of bidders is unknown. This RFQ is open to both Contractors and Suppliers/Manufacturers. As specified in the RFQ document, submitted price quotes must include both labor and material costs.

II. 480v fixtures are listed in the Request for Quote (RFQ) starting on page 3 on lines 4a & b; 5a, 6, 8, 14a, 15a, 16a, and 34a. Counts should be provided in bulk pricing units as requested on the Bid Form/Proposal Requirements in the 4 columns to the right entitled:

  1. Unit Cost ($) Up to 50 Fixtures
  2. Unit Cost ($) Up to 100 Fixtures
  3. Unit Cost ($) Up to 200 Fixtures
  4. Unit Cost ($) 200+ Fixtures 

III. Color temperature of fixtures is to be 4000k, except where indicated on the Bid Form/Proposal Requirements. 5000k fixtures are listed on the Bid Form/Proposal Requirements on page 5 lines 34b and 35. The Bid Form/Proposal Requirements is the form that must be completed when submitting your quote. Attachment A is the site list for your reference.


The intent of this Request for Quote (RFQ) is to allow the South Bay Cities Council of Governments (SBCCOG) to facilitate the bulk purchase of various exterior LED fixtures on behalf of the following cities: Carson, El Segundo, Gardena, Hawthorne, Inglewood, Manhattan Beach, Redondo Beach, and Torrance. Other South Bay cities may be interested in participating in the bulk purchase; however the need has not yet been identified. Quotes should state how long the pricing is good for. Participating cities will enter into individual agreements with the selected providers. The bulk purchase of LED fixtures should provide SBCCOG member cities with volume pricing discounts. Cities will negotiate separately in any manner necessary to serve their best interests. See complete RFQ attached at the bottom of the page.

Issue Date: October 25, 2018

Questions: Submit all questions in writing via email to Erin Cornelius at erin@southbaycities.org, on or before Monday, November 5, 2018. Answers will be posted by 4:00 p.m. Tuesday, November 13, 2018 at: www.southbaycities.org.

Quote Due Date: Tuesday, November 27, 2018, before 4:00 p.m. Quotes received after this date will be rejected. Requests for extensions of this time and date will not be granted. Quotes or unsolicited amendments to quotes received by the SBCCOG after the acceptance date will not be considered.

Submit Quote by Email to: Erin Cornelius via e-mail at erin@southbaycities.org or in person to: 20285 S. Western Ave., #100; Torrance, CA 90501. E-mailed quotes must be print-ready. No fax or mailed quotes will be accepted. All e-mailed submissions will receive a confirmation e-mail within 1 business day. If you do not receive a confirmation e-mail from your quote submission, please contact Erin Cornelius at 310-371-7222.

Recommendation of Preferred Consultants: Tuesday, December 4, 2018

The SBCCOG will not be responsible for any expenses incurred by a firm in preparing and submitting a proposal.

Schedule:

November 5, 2018Submit all questions
November 13, 2018Answers to questions will be posted
November 27, 2018Quotes due
December 4, 2018Recommendation of preferred consultants