Steering Committee Feb 10 | South Bay Cities Council of Governments

Steering Committee Feb 10

Date: 
Monday, February 10, 2014
Time: 
11:00 A.M. - 2:00 P.M.

The Steering Committee is scheduled to meet Monday, February 10, 2014.  The meeting will begin at 11:00 am at the SBESC office in the City of Torrance located at:

SBCCOG/SBESC

20285 S. Western Ave, Suite 100

Torrance, CA 90501

(310) 371-7222

 

To ensure a quorum, please RSVP to natalie@southbaycities.org 

 

Steering Committee Agenda - 11:00 am NOTE EARLIER TIME

 

I. REPORT OF POSTING OF AGENDA

      • ACTION:  Receive and file

II. ANNOUNCEMENTS OF ANY CHANGES TO THE AGENDA 

III. PUBLIC COMMENT

IV. CONSENT CALENDAR - 11:05 am

A.   Steering Committee – January 13, 2014 meeting minutes attached 

        • ACTION:  Approve

B.Correction to Modifications of Employee Benefit Programs

      • Note the recommendations that were approved on the January Board meeting memo attached shows the effective date in 2013.
      • This is a typo and should be March 1, 2014 for the cafeteria benefits and February 1, 2014 for the administrative leave.
        • ACTION:  Approve correction of the Board action so that the effective date is 2014 for these benefits.

C.Support for Judy Mitchell’s Senate confirmation to the Calif. Air Resources Board

        • ACTION:  Send letter from the Chair to South Bay cities and other regional groups urging them to send letters of support to the Senate Rules Committee

D.Social Media and Video Conferencing Year End reports - attached

        • ACTION:  Receive and file

E.Metro Sector Council resignation of Patricia Hachiya

      • The regular election cycle for the Sector Council will start in March so this vacant seat (term expires 6/15) will be included in that process.
        • ACTION:  Receive and file

F.Grant Opportunity

      • EPA Environmental Education Grant with Environmental Charter Schools, which was mentioned at the last meeting, did not work out since all recipients are required to be 501(c)3 organizations and SBCCOG is not.
        • ACTION:  Receive and file

G. Board meeting agenda development

      • March
        • Presentation of Strategic Planning workshop issues and follow-up items
      • Update on ExpressLane Project
        • Presentation on SBCCOG PEV readiness
      • April – Annual Work Program Review
      • May – Annual Budget Review

V. ACTION ITEMS

            ADMINISTRATION 

H. General Assembly - Why Must We Care: The Cost of the Changing Environment to the South Bay – 11:10 am

Final program attached

      • Travel expenses for Peter Larsen – up to $400 
      • Sponsorships as of 2/3/14 - $59,500 (with $6,680 in kind)
      • Complaint re: sponsors attached
      • Invitation letters sent out from PVE, Lawndale, Hawthorne

I. Board Meeting Seating Arrangement – 11:20 am

      • All South Bay elected officials that have attended our board meetings have been seated at the Board table.  On the advice of Mike Jenkins, our legal counsel, we have differentiated the voting members from the non-voting members by colored nameplates – blue for the voter and white for the non-voter.  
      • In further discussion with Mike Jenkins about the fact that we sometimes have the delegate and multiple alternates at the meetings, he opined that he didn’t think it was a good idea to have a majority of one city council seated together or even separately at the same table as the Board.  Notwithstanding the colored nameplates, it looks like a majority of a city council is participating.  He suggested that the practice be modified so that any council member beyond the number required for a quorum sit with the public.  
      • The relevant exception in the Act is as follows:
      • (4) The attendance of a majority of the members of a legislative body at an open and noticed meeting of another body of the local agency, or at an open and noticed meeting of a legislative body of another local agency, provided that a majority of the members do not discuss among themselves, other than as part of the scheduled meeting, business of a specific nature that is within the subject matter jurisdiction of the legislative body of the local agency.
        • ACTION:  Provide direction

J.Mid-Year Budget Review – to be sent separately – 11:30 am

        • ACTION:  Receive & File & Refer to March Board Consent Calendar

K. Approval of Invoices – available at the meeting – 11:40 am

        • ACTION:  Approve invoices for payment 

L.Legislative Advocacy – 11:45 am

BREAK FOR LUNCH & DIALOGUE WITH JAN PERKINS & CITY MANAGERS

M.  Board Strategic Plan -12:00 PM

      • Mission, Vision & Guiding Principles – attached
        • ACTION:  Recommend to the Board for adoption
      • Role Clarification memo – attached
        • ACTION:  Discussion and provide direction

RESUME STEERING COMMITTEE MEETING

VI.  STRATEGIC POSITIONING ITEMS/ANNOUNCEMENTS AND UPDATES

WORK PROGRAM

N.  Sustainable South Bay Strategy Updates – 1:05 pm

      • Invitation to join policy leaders and advisors, stakeholders, practitioners, and researchers at the 7th annual UCLA Downtown Los Angeles Forum on March 20Transportation, Land Use, and the Environment. The focus of this year’s event is Digital Cities, Smarter Transportation. More information at the meeting

O. Transportation Issues – 1:10 pm

P.   South Bay Environmental Services Center Programs – 1:20 pm

      • New staff member, Lena Luna, Environmental Programs Specialist II (municipal energy efficiency & electric vehicle programs) started February 3.  She has five years of environmental and energy experience, at the City of Huntington Beach and working with the cities of Costa Mesa, Fountain Valley, Newport Beach, and Westminster.   
      • Memo on SBESC programs – attached
      • Solicitation of firms to sponsor holiday light exchange – suggestions requested

NEXT STEERING COMMITTEE MEETING – March 10, 2014 @ 12:00 pm 

PLEASE CONSULT THE WEBSITE IF YOU ARE NOT SURE ABOUT THE MEETING SCHEDULES

ADJOURN