Steering Committee Meeting

Date: 
Monday, April 13, 2020
Time: 
12:00 P.M. - 2:00 P.M.

The Steering Committee is scheduled to meet virtually Monday, April 13th, 2020 via Zoom from 12:00 pm - 2:00 pm 

PUBLIC COMMENTS: 

To address the SBCCOG Steering Committee on any agenda item or a matter within the Steering Committee’s purview, please provide written comments by 11:00 am, April 13, 2020 via email to info@southbaycities.org. 

All written comments submitted will become part of the official record. Unless otherwise noted in the Agenda, the Public can only provide written comment on SBCCOG related business that is within the jurisdiction of the SBCCOG and/or items listed on the Agenda which will be addressed during the Public Comment portion of the meeting (Item #IV).    

ACCESSING THE MEETING: 

To participate via telephone, dial: (669) 900-6833, Meeting ID: 968 020 200.

To ensure a quorum, please RSVP to natalie@southbaycities.org 

 

AGENDA 

                  

I. INTRODUCTIONS  

 

II. REPORT OF POSTING OF AGENDA

  • ACTION:  Receive and file

 

III.    ANNOUNCEMENTS OF ANY CHANGES TO THE AGENDA 

 

IV. PUBLIC COMMENT

 

V. CONSENT CALENDAR – action items noted, remainder are receive & file – 12:05 pm

A. Steering Committee – March 9, 2020 meeting minutes – attached 

  • ACTION:  Approve

 

B. Audit Services

  • Memo – attached
  • ACTION:  Recommend that the Board approval a contract with The Pun Group for 3 years at a cost of $6000/year with two additional years as options (Year 4 - $6120; Year 5 - $6242)

 

C. Office Move Update

  • Memo – attached 
  • Thank yous to Buscaino, Redondo Beach and Torrance for working with us through ‘limbo’ period being prepared

 

D. Appointments to Outside Agencies

 

E. Nominating Committee 

  • Members need to be selected by chair for May Board meeting nominations 

 

F. South Bay Environmental Services Center Activities Report – attached

 

G. Transportation Monthy Report – attached 

 

H. City Attendance at SBCCOG meetings 

 

VI. ACTION ITEMS 

I. Cost Overruns on Crenshaw/LAX Transit Project – 12:10 pm

 

J. Metro Next Gen Service Changes Comments – 12:20 pm

  • Memo – attached 
  • ACTION:  Recommend Board send letter to Metro to reflect recommendations in the attached memo

 

K. Metro Service Council appointments – 12:30 pm

 

L. South Bay Fiber Network – 12:40 pm

  • Status of Fiber sign-ups   
  • SBCCOG will be responsible for $35,000 monthly cost starting in July based on commitments that cities made so they need to sign their agreements with RACE so that the SBCCOG has the funds to pay.     
  • Construction schedule update
  • Metro funding request for $2.5 million from Measure M 
  • Thank you event – celebration & recognition – possibly June/July
  • ACTION:   Provide direction, as necessary

 

M. Coronavirus Issues Update – 12:50 pm

  • Disinfectant:  Donation of 50 gallons (over 300 bottles) of Lysol equivalent from United Cannabis Business Association (UCBA), a state-wide non-profit cannabis association representing legal cannabis retailers throughout the state
  • Transit:  Request from Carson Mayor Robles to support their call for stopping public transit service
  •  Letter and memo of South Bay municipal transit operators response – attached
  • Homelessness: Funds being made available to cities through the Councils of Governments to meet the hygiene needs of people experiencing homelessness during the COVID-19 pandemic.  City Managers notified
  • SBCCOG staff response to virus
  • Staff continues to telecommute – managing through weekly reporting, timesheets, contract invoicing, phone calls, e-mail, and MicroSoft OneNote (phone stipend has been extended to all staff as they are required to use their cell phone)
  • Meetings conducted internally through MicroSoft Teams, external Zoom
  • Working with Partners to identify ways to conduct work and meet goals with virtual tools
  • Safety information continues to be distributed to staff
  • Contacted legal counsel re: need for any emergency procedures (i.e. paying bills) and he felt that they are unnecessary at this time
  • Summary of issues addressed on city manager weekly calls
  • ACTION:  Provide direction as necessary

 

N. Legislative Issues – 1:00 pm

 

O. Board Meeting agenda development – 1:10 pm

  • April – draft attached 
  • Sharing city responses to coronavirus
  • Work Program for 20-21 to be presented
  • May – Nomination of Officers and Budget
  • ACTION:  Recommend programs of interest for Board presentations

 

P. General Assembly – 1:15 pm

  • Rescheduling/Postpone until next year
  • Publicizing sponsorships for the remainder of the year
  • ACTION:  Provide direction 

 

Q. Budget Preparation – 1:20 pm

  • ACTION:  Prepare 20-21 budget with the same dues as last year so that members can be noticed as soon as possible

 

R. Approval of Invoices – available at the meeting – 1:30 pm

  • Includes cost of scanning documents that was approved by the Executive Director
  • ACTION:   Approve invoices for payment

 

VII.  INFORMATION ITEMS

S. General Assembly – 1:35 pm

  • Rescheduling/Postpone until next year
  • Publicizing sponsorships for the remainder of the year

 

T. Telework – 1:40 pm

  • Discussion with city managers re: possible webinars
  • Pending project with county is on hold 

 

U. Update on Homeless Program and Innovation Project Funding – 1:45 pm

  • Project Room Key – Motel/Hotel Program 
  • Homesharing on hold

 

V.   Update on Senior Services – 1:50 pm

 

VIII. STRATEGIC POSITIONING ITEMS/ANNOUNCEMENTS AND UPDATES

  • Other updates since agenda distribution – 1:55 pm

 

NEXT STEERING COMMITTEE MEETING – Monday, May 11, 2020 @ 12:00 pm @ SBCCOG office